What is a Print Watermark?

A print watermark is a visible or embedded marker added to printed documents that includes user ID, timestamp, printer name, IP, or classification labels. It ensures accountability and reduces the risk of document leakage.

Why do enterprises need print watermarking?

Printed documents often contain sensitive information and fall outside traditional DLP control. Print watermarking provides traceability, helps prevent unauthorized distribution, and strengthens compliance for audits and regulatory requirements.

How does print watermarking improve security?

Print watermarking deters unauthorized photocopying or scanning, ensures that printed pages can be traced to a user or device, and allows organizations to enforce rules on who can print sensitive materials.

What industries benefit from print watermarking?

Industries such as finance, government, healthcare, manufacturing, engineering, legal services, and BPO environments benefit from print watermarking to protect sensitive documents and maintain audit-ready compliance.

Enterprise Print Watermark – Prevent Document Leakage and Strengthen Compliance

Q: Why choose xSecuritas Print Watermark?

xSecuritas Print Watermark automatically inserts watermarks without workflow changes, supports 30+ metadata types, enforces print policies, tracks usage centrally, and is trusted by banks, governments, and global enterprises.

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What Is Anti Screen Capture?

A print watermark is a visible or embedded marker added automatically to printed documents to identify the user, device, or print session.

It typically includes:

Username / Employee ID
Date & Time of printing
Printer name or Location
IP address
Document title or Metadata
Classification labels (Confidential, Restricted, Internal Only)

Print watermarking ensures every printed page is traceable, reducing the risk of physical document leakage and strengthening compliance.

Enterprises rely on print watermarking to reduce insider threats, enforce accountability, and build a complete audit trail across all sensitive documents.

Why Enterprises Must Protect Printed Documents

Even in a digital-first world, print leakage remains one of the biggest security gaps.

✔ Printed documents bypass digital controls

Once a document is printed, traditional DLP or access control systems cannot track where it goes.

✔ Physical papers often contain highly sensitive information

Banks, legal teams, engineers, HR departments, and healthcare workers still print:

Financial statements
Customer information
Patient data
Engineering diagrams
Legal contracts
Strategy documents

✔ Printed copies can be scanned, photocopied, or photographed

Without watermarking, it is impossible to identify the source of the leak.

✔ Necessary for compliance & audit readiness

Regulated industries must prove:

Who printed a document
When it was printed
Whether it contained sensitive content

Print watermarking gives organizations the visibility they need.

Why Choose xSecuritas Print Watermark?

xSecuritas provides one of the most advanced enterprise print watermarking solutions, trusted by financial institutions, governments, and large corporations worldwide.

1. Automatic Watermarking Without Workflow Changes

Users print documents normally.
xSecuritas injects watermarks automatically, without requiring:

Document editing
Template modifications
Application plugins
Printer-specific drivers

No workflow interruptions.

2. Supports 30+ Metadata Fields (Highly Configurable)

Watermarks can include:

Username / AD ID
Department / Organization unit
IP / MAC address
Printer name
Document name & path
Date & time
Sensitivity level
Custom corporate messages

Enterprises can define watermark content per department, user or security group.

3. Enforce Printing Policy for Sensitive Documents

Print Watermark integrates with the xSecuritas Enterprise Policy Server to:

Allow printing
Force watermarking
Block printing entirely
Restrict printing to specific users or groups
Require approval for sensitive files
Tag printed pages for audit

Organizations gain full control over how and when printing is allowed.

4. Works Across All Enterprise Environments

Depending on edition, xSecuritas supports:

Windows enterprise print paths
Network printers
Shared printers
Virtual printers
RDP & VDI printing environments
Secure print workflows

The system operates consistently in large, distributed environments.

5. Globally Proven Stability

xSecuritas solutions are deployed in 30–40 countries, protecting 350,000+ users across:

Banking & financial services
Government agencies
Insurance companies
Manufacturing & engineering
Healthcare
Business outsourcing centers

Enterprises choose xSecuritas for reliability, accuracy, and minimal maintenance overhead.

Overview of xSecuritas Print Watermark

xSecuritas Print Watermark provides a comprehensive solution for physical document leakage prevention.

It supports scenarios such as:

Ensuring accountability for newly printed reports
Restricting printing of confidential files
Enforcing audit trails for compliance
Preventing untraceable photocopies or reprints
Marking classified documents for internal distribution only

Combined with Screen Watermark, Anti-Capture, and Webcam Watermark modules, xSecuritas enables true end-to-end visual data protection.

Key Capabilities

Automatic watermark insertion on every printed page
Supports text, images, labels, metadata, custom messages
Enforces print policies using central rules
Works on enterprise print workflows (no user training required)
Tracks who printed what, when, and where
Lightweight and stable for large deployments

Use Cases

🟦 Financial Institutions

Watermark printed statements, reports, and internal documents.

🟦 Government & Public Sector

Mark classified and confidential materials to prevent unauthorized distribution.

🟦 Manufacturing & R&D

Protect blueprints, prototypes, and engineering specifications.

🟦 Healthcare

Ensure printed patient data is traceable and controlled.

🟦 Legal & Compliance Departments

Audit document handling and prevent unauthorized physical copies.

🟦 BPO & Outsourcing Centers

Verify who printed customer or client data while ensuring accountability.

Why Enterprises Worldwide Trust xSecuritas

350,000+ users worldwide
Enterprise-grade stability
Policy-based, centrally managed system
Fast deployment, minimal training required
Integrated with full xSecuritas Security Suite
Trusted by high-security industries for 5+ years

xSecuritas provides unmatched visibility and control over every printed page.